Job Description
This is a varied role, encompassing all areas of office administration by implementing and monitoring administrative systems, procedures and policies. Common tasks that you may be asked to carry out include:
- using a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spread sheets and databases
- devising and maintaining office systems
- booking rooms and conference facilities
- using content management systems to maintain and update websites and internal databases
- attending meetings, taking minutes and keeping notes
- managing and maintaining budgets, as well as invoicing
- liaising with staff in other departments and with external contacts
- ordering and maintaining stationery and equipment
- sorting and distributing incoming post and organising and sending outgoing post
- liaising with colleagues and external contacts to book travel and accommodation
- organising and storing paperwork, documents and computer-based information
- photocopying and printing various documents, sometimes on behalf of other colleagues
Typical Working Week
You will work on site for four days per week and attend college for one day a week. Most site hours are Monday to Friday, 08.00-17.00.
Person Specification
- Tech savvy
- A team player
- Goal orientated
- Highly organised
- Strong people skills
- Attention to detail
- An interest in organisational systems
- The ability to focus
Career Progression
On completion of your apprenticeship you should think about what roles and responsibilities you most enjoyed. There are a vast array of progression routes and opportunities from office management to being an executive assistant, to document control. The world is your oyster!
Key Training/College Information
K10 will enrol and fund your qualifications through a SFA funded training provider. It is likely to take 12-18 months to complete this apprenticeship, depending on current qualifications and experience.
Qualifications required
Applicants need to have at least a Level 1 in Functional Skills or GCSE grade C or above in English and Maths.
Desirable
It will be an advantage if you have some previous related work experience and you should be confident using ICT.
